Feeling overwhelmed trying to keep your Notion databases aligned with your Trello boards? You’re not alone. Many beginners struggle with cross-tool automation, especially when juggling projects between structured knowledge bases like Notion and more agile Kanban systems like Trello.
In this guide, I’ll show you how to sync Notion with Trello using Make.com (formerly Integromat). This is the tool I personally used to automate weekly planning across platforms—and it’s way easier than you’d think.
📚 Table of Contents
Why Sync Notion with Trello?
Many productivity enthusiasts use both Notion and Trello—one as a long-form knowledge base or task tracker, the other as a quick-action Kanban board. But manually copying information between them is a time sink. That’s where automation comes in.
Whether you're a solo creator planning editorial calendars or part of a remote team managing sprints, syncing Notion to Trello can cut manual overhead by 80%.
From my experience, using Make.com to automate this workflow not only saved time but gave me confidence that no task was falling through the cracks—especially when handing off from content planning (in Notion) to execution boards (in Trello).
Setting Up Make Scenarios for Notion Trello Integration
What You Need Before You Start
To build an automation scenario, you’ll need:
- A free or paid Make.com account
- A Notion workspace with integration enabled
- A Trello board ready for task input
Make sure to generate Notion API keys and connect both apps to Make.com before proceeding. This usually takes about 5–10 minutes.
Creating a Simple One-Way Flow
- Login to Make.com and click “Create a new scenario.”
- Select Notion as the trigger module (e.g. when a new row is added).
- Add an Iterator if multiple properties exist (like tags or checklists).
- Add Trello as the action module. Set it to “Create a Card.”
- Map fields: Notion Title → Card Title, Notes → Description, etc.
Hit save and run the scenario manually to test it. You can later schedule it to run every 15 minutes or instantly when changes occur.
How to Automate Trello Cards from Notion Database
Let’s say you’re managing a content calendar in Notion. Each task progresses through stages like "Idea," "Outlining," and "Ready to Write." Once an item hits the "Ready to Write" stage, you want a Trello card created instantly to alert your writing team. This handoff ensures no bottlenecks in your content pipeline.
To do this, use a Filter module in Make.com right after the Notion trigger. Set the condition to trigger only if the Status property equals Ready to Write. This avoids cluttering Trello with premature or incomplete entries.
Want to go further? You can map Notion tags to Trello features. For example, if a task is tagged "Blog," Make.com can assign it to your content lead automatically, add it to a specific list (like “Editorial”), and even set a due date based on a Notion property like "Deadline."
You can also add a conditional router to send blog posts to one Trello list, podcast topics to another, and social posts to a third—all from the same Notion database. With this structure, Notion becomes your strategic command center, while Trello handles tactical execution.
This type of automation helps solo bloggers and teams alike avoid redundant tasks, stay organized, and ensure creative work flows smoothly from idea to publish-ready.
Two-Way Sync: Trello to Notion and Back
Want to update Notion when a Trello card is marked “Done”? Set up a second scenario with Trello as the trigger and Notion as the target. This closes the loop and helps keep both tools in sync for teams who rely on both views.
Note: Make.com doesn’t support true real-time bi-directional sync yet, so delays and duplicate protections are something to configure carefully.
Common Issues Beginners Face (And Fixes)
1. Notion API Token Not Working
Make sure you’ve shared the database with the integration user in Notion. Go to “Share” > “Invite” > paste the integration.
2. Card Duplicates
Use the “Search Trello card” module first before creating a new one. If it already exists, skip creation.
3. Scenario Doesn’t Trigger
Remember: Instant triggers only work on certain paid plans. For free users, schedule the scenario every 15 or 30 minutes.
Custom Workflow Ideas with Make.com
Some creative ways I’ve used Notion↔Trello sync include:
- Daily planning sync: My Notion task list auto-creates Trello cards for the next 24 hours
- Team reporting: Trello comments get appended back to Notion for team review
- Lead tracking: Notion CRM entries auto-sync with a Trello sales pipeline
That last one is gold if you run a small biz or solo agency.
Frequently Asked Questions
How do I sync Notion with Trello using Make.com for free?
You can set up scheduled syncs every 15 minutes with Make.com’s free tier, though instant triggers need a paid plan.
Can I use Make.com to build a two-way sync?
Yes, by setting up two separate scenarios—one from Notion to Trello, and one in reverse. Use filters and unique IDs to avoid duplicates.
Do I need to know how to code?
No. Make.com is fully no-code. If you can follow flowcharts, you can build powerful automation in minutes.
What’s better: Make.com or Zapier for this?
If you need complex routing, Make.com wins. Zapier is faster for simple, one-to-one tasks but more limited in visual control and branching logic.
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